Event application form

Please tick to confirm you have read the above privacy statement *

Event name *

Organisation applying and charity/business number (if applicable)

Name of event organiser(s) (person or people responsible for health and safety, noise control and overall running of the event on the day) *

Address for correspondence *

Address for billing (if different)

Contact number prior to event *

Contact number during the event *

Email address *

Confirm Email address *

Start date *

Finish date *

Start time (24 hour clock) *

Finish time (24 hour clock) *

Date and time of site access for set-up *

Date and time when site will be vacated *

Have you made contact with the owners of the property and do you have their permission to use it for the event? (see section 4 for use of council property) *Yes No

Address (including postcode) *

Map available *Yes No

Will the event take place on or near council-owned property? *Yes No Unsure

If yes or unsure, please provide details of the land *

Is the event on: *

Please give a description of the event (for example - what happens during the event, are there any activities or side shows, how can visitors take part?) *

Is your event part of a wider festival or are there other events being held or marketed in association with it? *Yes No

Please provide details *

Is your event held annually? *Yes No

Would you like your event to be considered as a future annual regular event by the council? *Yes No

How many people (including staff, traders & spectators) do you expect at the overall event? *

What is the maximum number of people (including spectators and participants) you expect to be in attendance at any one time? *

How many people are expected per day? *

Will a generator be used on site? If so, what type(s) and how many? *

Please complete each line *

* Please provide charity number

Event venue *

Yes

No

Indoor (for example parish hall or community centre) *

Indoor (for example parish hall or community centre) - Yes

Indoor (for example parish hall or community centre) - No

Outdoor with defined boundaries *

Outdoor with defined boundaries - Yes

Outdoor with defined boundaries - No

Outdoor - widespread or street *

Outdoor - widespread or street - Yes

Outdoor - widespread or street - No

Audience accommodation *

Yes

No

All seated *

All seated - Yes

All seated - No

Mixed (at least 50% seated) *

Mixed (at least 50% seated) - Yes

Mixed (at least 50% seated) - No

Standing or active *

Standing or active - Yes

Standing or active - No

Audience age and profile *

Are you holding your event on licensed premises? *Yes No

Licence number *

Calculated maximum occupancy levels *

If this section does not apply to your event, please tick the box and go to section 10

The following activities may require authorisation from the Council’s Licensing Team, please indicate whether your planned event will include any of the following activities. If you answer ‘yes’, please provide further details in the ‘Planned Activities

Planned activities

Start time of live or recorded music

Finish time of live or recorded music

Number of stages

Type and size of sound system to be used (please provide a brief description of the sound system to be used. This should include amplification levels, speaker design, map of layout and orientation of stage, position of the front of house sound deck)

Will you be using a public address system? *Yes No

Have you considered the impact of noise on neighbours at your event? *Yes No

Control Measures (please provide a brief description of the measures taken to control noise to prevent public nuisance and details of any off site monitoring points)

Name and contact details of sound engineer and/or consultant monitoring sound levels

Date and time that sound propagation tests will be undertaken

Is there a procedure for engaging with local residents pre-event and dealing with noise complaints received during the event?Yes No

Please provide details of the procedure for notifying residents about the event and logging/dealing with complaints during the event

Are you having any catering (food and drink) at your event? *Yes No

Please list the organisations, businesses or individuals providing catering at your event

How will litter and waste produced at the event be managed? *

If you are using an outside company to manage litter and waste please provide details of the company you are using.

What toilet facilities will be available? *

Number of toilets

Please tick if you require a quotation for street cleansing or waste disposal

Types of water *Mains Private N/A

Please provide a brief description of the water supply (this should include meter info, pipe layout and sampling programme.

Organisation providing cover (if applicable)

Contact name for matters relating to medical provision

Contact number during event

Email address

Number of paramedics attending

Number of first aiders attending

Number of doctors attending

Number of ambulances attending

Do you have a severe weather plan?Yes No

Have you considered the following as part of your event planning? *

Are you having any fireworks or bonfires? *Yes No

Date of firework display

Start time of firework display

End time of firework display

Estimated bonfire duration

Start time of bonfire

End time of bonfire

Location of fireworks (if different to the above event location)

Name and contact details of company running the display or person(s) firing and running the display and appropriate training/experience

Do you wish to erect bunting/banners/posters on the highway? *Yes No

Have you considered the impact your event may have on every day traffic, transport or parking? *Yes No

Please provide details of your plans, for example visitors queuing to get into the event obstructing every day traffic from continuing their usual journey or visitors parking up on the side of the carriageway due to lack of event parking.

Will your event require a closure of a public highway, any other temporary traffic regulation order, or implementation of parking restrictions? *Yes No

List road/street names to be closed, the section of that road to be closed and location of ‘no waiting’ cones including which side of the carriageway

List road/street names to be used as part of the diversion route

Will your event require a closure of a Footpath or Public Right of Way? *Yes No

Please state the location of the closure, including where it starts and finishes

If applicable, please explain why you must use the highway and not an alternative off-highway location for your event

Will your event affect public transport routes?Yes No

Please detail your event safety debrief plans

Please outline if you have any debrief events already planned

Event application form

Section 1 - Event organiser(s) details

Section 2 - Event timings

Section 3 - Location of event

Section 4 - Council property including public open spaces and car parks

Section 5 - Description

Section 6 - Event type

Section 7 - Activities

Section 8 - Licensed premises

Section 9 - Licensable activities

Section 10 - Noise management

Section 11 - Catering

Section 12 - Waste

Section 13 - Water supply

Section 14 - Medical Provision

Section 15 - Fire safety

Section 16 - Traffic management and highway impact

Section 17 Debrief arrangements

Documentation to include

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