Basingstoke and Deane Borough Council is the data controller for the personal information you provide on this form. You can contact the council by phone on 01256 844844, via email to firstname.lastname@example.org or by writing to us at Civic Offices, London Road, Basingstoke RG21 4AH. The council’s Data Protection Officer can be contacted at email@example.com
The personal information you provide will be used to process your request. It is necessary for you to provide this information to us so that we can process your request/provide the service you have requested.
Please read our full privacy statement for information on how we collect, use and keep your personal information.
Please Note: We strongly advise that you enquire at the earliest possible opportunity about availability of council land. Please contact firstname.lastname@example.org to discuss possible locations.
Please Note: Please ensure you advise the events team if you make any alterations, amendments or additions to your event once you have submitted your event application form. Please contact email@example.com with your updates.
View advice on health and safety at the event.
Please note: The council prefers clean energy such as solar powered electricity as part of its desire for events in the borough to be carbon neutral by 2025. The council understands that currently this may not be possible due to cost and manufacturing and therefore permits the use of red diesel generators at events.
Please Note: If you plan to raise money for charity at your event you may need to apply for a street collection permit. If you are raising money on behalf of a registered charity, proof of donation and partnership with associated charity is required.
Please Note: You must ensure that you check with the licence holder that all activities at your event are covered by the existing premises licence if not you may need to make an application to the Licensing Team
Please Note: For larger events you may be expected to supply a Noise Management Plan
Check your catering providers by using Food Standards Agency National Food Hygiene Score
Please Note that additional street cleansing services are chargeable by the council. Litter bins are not to be used for waste arising from the event.
Organisers have a statutory duty to ensure adequate arrangements are provided to collect and dispose of any waste arising from their event and this must not rely on any normally provided waste management services. If applicable you will be required to provide the following:
Please Note: If you require access to water for an event in the War Memorial Park please contact firstname.lastname@example.org to arrange standpipe hire which will be charged at a daily hire rate of £10 per day, there are three supply locations within the park which can be used. You will also be charged for the water used throughout the duration of the event at a rate of £1.29 per cubic metre.
Firework displays, bonfires, pyrotechnics and lasers
Please Note: The above information should be readily available as it will help you ensure your display is run safely. The following guidance sets out the minimum standards expected from firework operators, clearly taking into account the size and location of the display. Hampshire Fire and Rescue will also need to be informed of the fireworks display, you can contact them at email@example.com.
Organising firework displays
This will require permission, please contact Hampshire County Council - firstname.lastname@example.org
Please Note: If any public highway needs to be closed you will need to consult with email@example.com. Once we receive your notification we will advise you on how to proceed with this consultation. For events that it affects the highway, you will be expected to supply a Traffic Management Plan.
Bus companies must be consulted with details of your closure and diversion routes. You will need to provide evidence of consultation with bus operators and provide a clear, concise plan of the alternative arrangements agreed with them.
Please Note: You should provide information on any concerns or issues that occurred during your event and these should be logged and discussed after the event. Emergency services or local authority representatives may wish to attend any debrief which is arranged. Relevant information should be provided to us within one month.
Event specific documentation
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