Request Mayoral attendance

The Mayoralty looks forward to attending events and supporting communities and organisations in the borough of Basingstoke and Deane.

If you would like to invite the Mayor to a function or event, please complete the online request form below giving as much notice as possible (no later than 10 days before the event).

The information requested is vital to ensure that all the arrangements can be made for the Mayor, or Deputy Mayor in the Mayor’s absence, to attend your function.

It also provides the Mayor the chance to find out more about the event and your organisation before attending.

The Mayoral Events Coordinator will contact you to let you know if the Mayor/Deputy Mayor is able to attend.

Request Mayoral attendance
  • Privacy Statement

  • Basingstoke and Deane Borough Council is the data controller for the personal information you provide on this form. You can contact the council by phone on 01256 844844, via email to customer.service@basingstoke.gov.uk or by writing to us at Civic Offices, London Road, Basingstoke RG21 4AH. The council’s Data Protection Officer can be contacted at dpo@basingstoke.gov.uk

    The personal information you provide will be used to process your request. It is necessary for you to provide this information to us so that we can process your request.

    • We may share your information with other teams within the council in order to provide a service to you, to ensure our records are kept up to date or otherwise where we are required to do so.
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    • Your personal details will only be held as long as is needed for this purpose and in accordance with our retention policy.

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  • Your details

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  • Event

    It is important that the Mayor is aware of the format that your event will take including speeches, by who and when.

    Please email the Mayoral Events Coordinator at mayor@basingstoke.gov.uk, at least three days before the meeting/event, the format/agenda and include the following information:

    • Mayor arrival time
    • Mayor introduced to – names
    • Welcome speech - time and by whom
    • Mayor's speech – time and subject
    • Other speeches - time and by whom
    • Mayor departure time


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  • Speech

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  • Other information

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  • Social Media

    Please be aware that the Mayoral Office may highlight the Mayor attending your event on the council’s website or social media platforms.

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  • Twitter

    Follow the Mayor on Twitter @BasingMayor. If you have your own Twitter handle please let us know, this may be used to promote your event via the Mayor's Twitter handle.

  • Facebook

    Follow the Mayor on Facebook @BasingstokeMayor. If you have your own Facebook page please let us know, this may be used to promote your event via the Mayor's Facebook page.

  • Keep up to date with Mayoral events

    If you would like to receive information from the Mayor's Office relating to Mayoral events, please tick the box below.

    You can change your mind at any time if you no longer want to receive information from us. If you do change your mind, please contact the Mayor's Office by emailing mayor@basingstoke.gov.uk or by calling 01256 845591.

  • To help us avoid abuse of our system, please enter the correct answer to the question below:

 

Contact us

  • Contact us online
  • 01256 844844
  • Civic Offices
    London Road
    Basingstoke
    RG21 4AH
  • Opening hours
    Monday to Thursday
    8.30am to 5pm
    Fridays
    8.30am to 4.30pm
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