Request Mayoral attendance

Following the latest government guidance issued on COVID-19, physical attendance at indoor events is currently not permitted. However, these restrictions are being lifted in stages. Here is a useful guide on the government’s roadmap to unlock COVID-19 restrictions.

The Mayoralty looks forward to attending events and supporting communities and organisations in the borough of Basingstoke and Deane, both virtually and in person when restrictions allow, and warmly welcomes future Mayoral attendance requests.

If you would like to invite the Mayor to join your event, please complete the online Request Mayoral attendance form giving as much information about your organisation and the event as possible (no later than 10 days before the event). Completing the form provides the Mayor with the opportunity to find out more about the event and your organisation before joining.

The Mayoral Events Coordinator will contact you to let you know if the Mayor/Deputy Mayor is able to join.

Request Mayoral attendance
  • Privacy Statement

  • Basingstoke and Deane Borough Council is the data controller for the personal information you provide on this form. You can contact the council by phone on 01256 844844, via email to customer.service@basingstoke.gov.uk or by writing to us at Civic Offices, London Road, Basingstoke RG21 4AH. The council’s Data Protection Officer can be contacted at dpo@basingstoke.gov.uk

    The personal information you provide will be used to process your request. It is necessary for you to provide this information to us so that we can process your request.

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  • Your details

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  • Virtual event

    It is important that the Mayor is aware of the format that your event will take including speeches, by who and when.

    Please email the Mayoral Events Coordinator at mayor@basingstoke.gov.uk, at least three days before the meeting/event, the format/agenda and include the following information:

    • Mayor log in time
    • Mayor introduced to – names
    • Welcome speech - time and by whom
    • Mayor's speech – time and subject
    • Other speeches - time and by whom
    • Mayor log out time


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  • (Recommend 5-10 minutes prior to virtual event going ‘live’ to allow time to brief the Mayor/Deputy Mayor plus ensure that there are no technical issues)

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  • (Meeting link to be provided to the Mayoral Events Coordinator, mayor@basingstoke.gov.uk upon receipt of acceptance letter)

  • Speech

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  • Other information

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  • Social Media

  • Please be aware that the Mayoral Office may highlight the Mayor attending your virtual event on the council’s website or social media platforms.

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  • Twitter

    Follow the Mayor on Twitter @BasingMayor. If you have your own Twitter handle please let us know, this may be used to promote your event via the Mayor's Twitter handle.

  • Facebook

    Follow the Mayor on Facebook @BasingstokeMayor. If you have your own Facebook page please let us know, this may be used to promote your event via the Mayor's Facebook page.

  • Physical event

    It is important that the Mayor is aware of the format that your event will take including speeches, by who and when.

    Please email the Mayoral Events Coordinator at mayor@basingstoke.gov.uk, at least three days before the meeting/event, the format/agenda and include the following information:

    • Mayor arrival time
    • Mayor introduced to – names
    • Welcome speech - time and by whom
    • Mayor's speech – time and subject
    • Other speeches - time and by whom
    • Mayor departure time


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  • Event COVID-19 compliance

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  • Speech

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  • Other information

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  • Social Media

    Please be aware that the Mayoral Office may highlight the Mayor attending your event on the council’s website or social media platforms.

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  • Twitter

    Follow the Mayor on Twitter @BasingMayor. If you have your own Twitter handle please let us know, this may be used to promote your event via the Mayor's Twitter handle.

  • Facebook

    Follow the Mayor on Facebook @BasingstokeMayor. If you have your own Facebook page please let us know, this may be used to promote your event via the Mayor's Facebook page.

  • Keep up to date with Mayoral events

    If you would like to receive information from the Mayor's Office relating to Mayoral events, please tick the box below.

    You can change your mind at any time if you no longer want to receive information from us. If you do change your mind, please contact the Mayor's Office by emailing mayor@basingstoke.gov.uk or by calling 01256 845591.

  • To help us avoid abuse of our system, please enter the correct answer to the question below:

 

Contact us

  • Contact us online
  • 01256 844844
  • Civic Offices
    London Road
    Basingstoke
    RG21 4AH
  • Opening hours
    Monday to Thursday
    8.30am to 5pm
    Fridays
    8.30am to 4.30pm
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