Event applications

Basingstoke and Deane Borough Council land is used for all sorts of events and activities throughout the year, from community group BBQs to larger scale music and sporting events. These events provide a fantastic opportunity for people to celebrate something special, raise money, raise awareness, learn something new or simply enjoy the outdoors.

Applications for use of recreational land and public open space

In order to run an event, of any size on council land you'll need to have written permission and need to provide documents that show your event will be run in a safe and proper manner. Some of these are compulsory documents, such as public liability insurance and risk assessments, but there may be others that will depend on the nature of your event, such as safety certificates for certain equipment or a license to sell alcohol.

If you are interested in organising an event or activity on council land you can apply online using the form below, you may be charged an event application admin fee.

If you are considering applying to run a 5K fun or charity run, please contact the events team before putting in an application, as there are a number of restrictions in place until July 2020. Please note that if you are fundraising for a charity, we require proof from the charity that you are an agreed third party fundraiser.

Please note that there is a minimum two week processing period for any event.

Event application form

Please make sure you have read and understand the council's Conditions of Use below, before completing the application form.

PDF document Conditions of Use (PDF) [122 kb]

Organising an event can be a daunting task if you have never done it before, but it can also be a very rewarding and valuable experience. If you would like to discuss a possible event, or have any questions about the application process, please contact us.

PDF document A guide for event organisers (PDF) [708 kb]


Hire of council land for events
Prices from 1 April 2019
Booking cancellation fee Three months prior to event
One month prior to event
One week prior to event
15% of booking price
20% of booking price
50% of booking price
Event permit application fee (per application)   £12
Corporate events   £745
Commercial hire (per event)   £1,290
Charity/Community/Church/Education Group hire (per event)   FREE
Hot air balloon launches (per launch)   £56.65
Circus daily hire fee Small - up to 500 seat capacity
Medium - 501 to 750 seat capacity
Large - 751 to 1000 seat capacity
Non event day
Funfair daily hire fee Small - up to five rides
Medium - six to ten rides
Large - more than 10 rides
Non event day
Fitness classes (charged per session per quarter Up to 20 people per class
Up to 40 people per class
Over 40 people per class
Standpipe hire (for water access) Daily hire rate £10.50

All prices are inclusive of VAT unless otherwise stated

Contact us

  • Contact us online
  • 01256 844844
  • Civic Offices
    London Road
    RG21 4AH
  • Opening hours
    Monday to Thursday
    8.30am to 5pm
    8.30am to 4.30pm
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