Request the Mayor to join your virtual meeting or event

To follow government guidance on COVID-19, the Mayor and Deputy Mayor are now available to join virtual meetings and events.

If you would like to invite the Mayor to join a virtual meeting or event, please complete the online request form below giving as much information about your organisation and the event as possible (no later than 10 days before the event).

Completing the form provides the Mayor with the chance to find out more about the virtual meeting/event and your organisation before joining.

Request Mayoral attendance

Order of preference

The Local Government Act 1972 says that the Mayor "shall have priority in all places in the borough, except over HM The Queen, members of the Royal Family and the Lord Lieutenant". Therefore, it is likely that the Mayor will be the most important person at your event. For example, the Mayor has priority over Members of Parliament and other councillors.

How to address the Mayor

Written correspondence

When writing: The Worshipful the Mayor of Basingstoke and Deane

Starting a letter: Dear Mr Mayor or Dear Madam Mayor

On invitations / programmes: When the Mayor is alone: The Worshipful the Mayor of Basingstoke and Deane Cllr …………….

When the Mayor is accompanied: Either The Worshipful the Mayor and Mayoress/Consort of Basingstoke and Deane Cllr ………. and ……….

or: The Worshipful the Mayor of Basingstoke and Deane, Cllr ……….. and guest

Addressing the Mayor
  • For a male Mayor the form of address is Mr Mayor or (more formally) Your Worship .

  • For a female Mayor the form of address is Madam Mayor or (more formally) Your Worship

  • When there is a male Mayor and the Mayoress accompanies him, she is addressed as Madam Mayoress

  • When there is no Mayoress present and a guest accompanies the Mayor, then the guest is addressed by name.

  • This also applies to the Guest/Consort of a female Mayor.

  • When referring to the Mayor in a speech, the correct form is “The Worshipful the Mayor”, e.g. ‘We are delighted to have the Worshipful The Mayor and ……. with us this evening”.

    Should the Mayor be mentioned more than once in a speech then, after the first time ‘The Worshipful the Mayor’ may be shortened to ‘The Mayor’.

  • When a formal speech is made by the person presiding over the event he/she begins, Mr Mayor/Madam Mayor , distinguished guests, ladies and gentlemen…’.

  • If a speech is made by a person other than the person presiding, the form should be ‘Mr President/Chairman (or Madam President/Chairman), Mr Mayor/Madam Mayor distinguished guests, ladies and gentlemen…’.

  • In public, the Mayor should not be called by his/her forename.
Toasts and speeches

If you wish the Mayor to propose or respond to a toast, or make a speech, prior notice should be given. Please include relevant details of the subject matter, on the form and provide:

  • Order of procedure

  • List of VIPs attending, in particular if the Lord Lieutenant is attending

The Mayor should be accorded the privilege of being the first speaker. If he/she is to speak, an indication of the time allowed and the subject matter along with background information should be provided on the form.

If the Mayor does not speak, the speaker(s) should acknowledge his/her presence.

If there is to be a toast to the borough of Basingstoke and Deane to which the Mayor would reply, this is should immediately follow the Loyal Toast. Click here for details of toasts.

The Deputy Mayor

When the Deputy Mayor has been asked by the Mayor to represent them at an event, he/she is accorded the same protocol as for the Mayor.

The Deputy Mayor is addressed as Mr/Madam Deputy Mayor or Councillor ……

The Deputy Mayoress is addressed as Madam Deputy Mayoress

Other persons accompanying the Deputy should be addressed by name.

Organisers are welcome to telephone the Mayoral Events Coordinator at Basingstoke and Deane Borough Council to resolve any queries they may have.

Contact details

Mayoral Events Coordinator

Telephone: 01256 845591

Contact us

  • Contact us online
  • 01256 844844
  • Civic Offices
    London Road
    RG21 4AH
  • Opening hours
    Monday to Thursday
    8.30am to 5pm
    8.30am to 4.30pm
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