Apply to hold an event

Holding an event requires detailed pre-planning. We require a minimum of 12 weeks’ notice to ensure that all essential plans and permissions are in place.

Before submitting your application make sure you have read:

• Planning for an event
• Terms and conditions of hire (opens in a new window) (PDF) [193kb]

If you have any questions please email events@basingstoke.gov.uk

This application will take about 15 minutes to complete and cannot be saved part way through. If we ask for supporting documentation, you can email this to us after you have submitted this form.

Section 1 - Event organiser details

Address for correspondence

Section 3 - Location of event

Should your preferred date not be available, please provide two alternate dates for your event (this only applies to events held on council land)

Please Note: If you plan to raise money for charity at your event you may need to apply for a street collection permit. If you are raising money on behalf of a registered charity, proof of donation and partnership with associated charity is required.

Please Note: You must ensure that you check with the licence holder that all activities at your event are covered by the existing premises licence if not you may need to make an application to the Licensing Team

You'll be required to provide a copy of your premises licence after you have submitted your application.

Section 8 - Catering

Organisers have a statutory duty to ensure adequate arrangements are provided to collect and dispose of any waste arising from their event and this must not rely on any normally provided waste management services. Litter bins are not to be used for waste arising from the event.

If applicable you will be required to provide a copy of your waste carriers licence, waste transfer notes and evidence of commercial contract after submitting your application.

Section 10 - Water supply

Section 11 - Medical Provision

You'll be required to provide a map of the layout of the fireworks and bonfire after submitting your application.

Please Note: Hampshire Fire and Rescue will also need to be informed of the fireworks display, you can contact them at csprotection.admin@hantsfire.gov.uk.

Please note for bookings on council land: The council prefers clean energy such as solar powered electricity as part of its desire for events in the borough to be carbon neutral by 2025. The council understands that currently this may not be possible due to cost and manufacturing and therefore permits the use of red diesel generators at events. Petrol generators are not allowed.

Section 14 - Traffic management and highway impact

This will require permission, please contact Hampshire County Council - highways-transport.north@hants.gov.uk

Please Note: If any public highway needs to be closed you will need to consult with engineering@basingstoke.gov.uk. We will advise you on how to proceed with this consultation.

You'll be required to supply a Traffic Management Plan for events that impact the highway after you have submitted this application.

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