Postal and Proxy voting

There are various ways you can vote in an election. You can vote at the polling station, by post or by proxy.

If you would like to vote in the polling station, please visit our Voter ID webpage to find out about the recent changes in voting.

Postal voting

You can apply to vote by post for all future elections, for a fixed period or for one election only. To apply to vote by post, you will need to complete and return a postal vote application form. You can return this form by post to Electoral Services, Civic Offices, London Road, Basingstoke RG21 4AH or send a scanned copy or clear photograph to electoral.servces@basingstoke.gov.uk

As part of the Electoral Administrators Bill 2006, you must provide your date of birth and signature on your postal vote application form. This information is securely held and only used to check the details against the postal voting statement returned with your ballot paper. This is to prevent fraudulent postal votes being returned.

We cannot accept computer generated signatures as you must be able to replicate it on your postal voting statement.

If you have changed your name and this has resulted in a new signature, please ensure your postal vote application has been updated accordingly.

The deadline to apply to vote by post will be 11 working days prior to an election. This is also the deadline to cancel your existing postal vote, if you would like to vote in an alternative way for an upcoming election.

Postal ballot packs will be dispatched on strict dates, in accordance with the election timetable. Therefore, if you are away on holiday close to the election day, we would advise you to contact Electoral Services to find out the approximate posting dates.

Once you have received your postal ballot pack, complete the ballot paper and provide your date of birth and signature on the postal voting statement. Please be aware that the first two digits of your birth year has been pre-populated on your postal voting statement. Once completed, follow the instructions provided to send it back to the Civic Offices.

Alternatively, you can hand your completed postal pack into a polling station in the same electoral area you vote in. Please hand this directly to polling station staff. Do not place in the ballot box.

We must receive your completed postal ballot pack by 10pm on polling day for your vote be counted.

Please note, postal voters cannot be issued with a ballot paper in a polling station.

For Thursday 4 May 2023 elections, the deadline to apply to vote by post or cancel your existing postal vote will be 5pm Tuesday 18 April 2023.

Proxy voting

Proxy voting means nominating someone else to vote on your behalf. You can appoint a proxy for one election only. If you required a proxy long term, due to a disability or medical reason, then you would need to provide supporting evidence. For a long term proxy application form, please contact Electoral Services directly.

To apply to vote by proxy, you will need to complete and return a proxy vote application form. You can return this form by post to Electoral Services, Civic Offices, London Road, Basingstoke RG21 4AH or send a scanned copy or clear photograph to electoral.servces@basingstoke.gov.uk

Your nominated proxy will be able to cast your vote at your local polling station.

Under the new Election Act 2022, voters in polling stations will be required to show photographic identification when voting. Your proxy will need to show their own ID to polling station staff, to prove they are the named proxy. They will not need to show identification of the elector on whose behalf they are voting on. For more information, please visit our Voter ID page.

Postal proxy: If the person you have appointed to act as your proxy is unable to get to your polling station or lives outside of the area, you can apply for them to become a postal proxy and they will have the ballot paper sent to them. To apply for Postal proxy voting, please complete and return your proxy application form first. Your nominated proxy will then need to complete a Proxy to vote by Post application form. Please contact Electoral Services directly to request the relevant form.

If you are able to vote on election day, you can vote at the polling station provided your appointed proxy has not already voted on your behalf. If you have appointed a postal proxy, you will not be able to vote in the polling station as the proxy has already been issued your ballot paper.

The deadline to apply to vote by proxy is 6 working days prior to polling day. The deadline to apply to vote by postal proxy is 11 working days prior to polling day.

For Thursday 4 May 2023, the deadline to apply to vote by postal proxy is 5pm Tuesday 18 April 2023 and the deadline to apply to vote by proxy is 5pm Tuesday 25 April 2023

Postal proxy voting

If the person you have appointed to act as your proxy is unable to get to the polling station or lives outside of the area, you can apply for them to become a postal proxy and they will have the ballot paper sent to them.

To apply for an application form to vote by postal proxy, if you have any queries regarding the above, or would like more advice, please contact Electoral Services.

Overseas voting

If you are a registered overseas elector, you will have the same voting options to vote as a registered elector. Although you are registered as overseas and not resident in the UK, you won't automatically receive a postal vote. If you can't vote at your UK polling station, you will need to apply to vote by post or appoint a proxy to vote on your behalf. If you do not apply to vote by post or proxy, you will only be entitled to vote at your UK polling station.

If you choose to vote by post, we cannot guarantee the reliability of overseas postal services. Please be aware postal ballot papers can only be sent from 19 working days to 8 working days prior to an election. If you do not think this would be enough time to receive, complete and return your postal vote you may wish to consider voting by proxy.

If you would like to vote by proxy, you will need to complete an application form to nominate someone to vote on your behalf. They will then be eligible to go to your assigned polling station (based on your qualifying address) and be issued a ballot paper to cast your vote on election day. If the person you have appointed to act as your proxy is unable to get to the polling station or lives outside of the area, they can apply to become a postal proxy and they will have a ballot paper sent to them. You must complete a proxy application form before your nominated proxy can request to vote by postal proxy. To apply for an application form to vote by postal proxy, please contact Electoral Services.

Please note, Overseas electors can vote in UK Parliamentary elections but not local government elections.

Further information

To ensure your application form is received before the deadline for applications to vote by post during an election period, you may wish to use a 1st class stamp or scan and email the completed application to postal.voters@basingstoke.gov.uk. It is important that signature specimens are clear. Therefore, if the application is completed and emailed, the image provided must be clear or it may be rejected and returned.

Details provided on your postal or postal proxy voting form will be passed to a 3rd party for production of your postal vote pack.

Contact us

  • Contact us online
  • 01256 844844
  • Civic Offices
    London Road
    Basingstoke
    RG21 4AH
  • Opening hours
    Monday to Friday
    8.30am to 4.30pm