Conservation group support

Basingstoke and Deane Borough Council values the enormous contribution given by local volunteers who help to manage our parks and open spaces for the benefit of both people and wildlife. The guides and documents on this page offer general advice on how you can volunteer across the council’s green spaces, as well as how to run nature-related activities on council land, increasing awareness of the safety requirements.

The council has a duty of care to ensure that all locally organised activities on council land are held in a safe manner and these guides offer assistance in complying with regulations. The guidance aims to be comprehensive and covers most of the regular activities and hazards relating to green space volunteering. However, on occasion, unforeseen circumstances may occur that mean new temporary or permanent guidance is issued which could work alongside, or override, elements of existing guidance. If this is the case, all community groups and volunteers will be notified.

A guide for green space volunteers

A guide for green space volunteers

This is the main guide for information about volunteering in council open spaces, from opportunities and communication, to health and safety, insurance and environmental considerations.

It is a good background document for new volunteers, as well as those with less experience, and should answer most common queries for those who have been volunteering for longer.

A toolkit for green space volunteers

A toolkit for green space volunteers

This is a supporting document to the guide. It contains templates to help us collate some mandatory information about groups volunteering on council land, as well as some optional templates that volunteers might find useful to help coordinate group members and activities.

Each of the individual templates within the toolkit booklet are also available to download as word documents, that can be edited and populated with content.

A manual for green space volunteers

A manual for green space volunteers

This additional supporting document is a tool safety manual which demonstrates how to use, store and maintain some of the most common hand tools conservation volunteers use.

It’s a good induction for new volunteers, as well as providing a reference for any queries from existing volunteers.


Toolkit documents

The guide and toolkit for green space volunteers explain the planning and monitoring that needs to be done in order to undertake activities safely in public open space. The templates below correspond to the documents within the toolkit and we hope they make keeping on top of admin easier! They key on the contents page of the toolkit and on each template heading within explains which documents are mandatory and how frequently they need to be completed and submitted to the council. There are also several templates which are optional and may help you coordinate your group and activities more easily.

Word document Activity plan(DOCX) [23 kb]

Word document Community Payback task checklist(DOCX) [24 kb]

Word document GDPR and Photo Consent Form(DOCX) [29 kb]

Word document Photo and Film Group Consent Form(DOCX) [24 kb]

Word document PPE and first aid checklist(DOCX) [30 kb]

Word document Risk assessment(DOCX) [30 kb]

Word document Safety plan for green space volunteer tasks(DOCX) [36 kb]

Word document Tool inventory and maintenance checklist(DOCX) [24 kb]

Word document Tool store safety checklist(DOCX) [24 kb]

Word document Work party safety checklist(DOCX) [26 kb]

Risk assessments

All open spaces worked in, or providing the backdrop for, an event must be risk assessed, along with any activities being undertaken in those sites. A risk assessment identifies any hazards that might be present and enables you to estimate the severity of that hazard and how likely it is that the hazard will cause harm, providing you with a risk factor. Control measures can then be put in place to reduce the likelihood of the hazard causing harm, thus reducing the risk factor.

Below you will find template risk assessments that volunteers and local green space groups can edit and use. Our Community Development Officer for Green Spaces can also support groups to produce new risk assessments and to update existing ones. All risk assessments used by groups must be reviewed and signed off annually by the council, as well as after any amendments/updates. It is important that all volunteers and members of groups have seen and understand the risk assessments relevant to them and the control measures in place to keep them, the general public and the environment safe.

PDF document Risk assessment - tree planting(PDF) [145 kb]

PDF document Risk assessment - bat walk(PDF) [151 kb]

PDF document Risk assessment - burning bush(PDF) [153 kb]

PDF document Risk assessment - coppicing(PDF) [152 kb]

PDF document Risk assessment - driving on site(PDF) [162 kb]

PDF document Risk assessment - ecological surveying(PDF) [160 kb]

PDF document Risk assessment - generic volunteer work party(PDF) [151 kb]

PDF document Risk assessment - guided walk(PDF) [101 kb]

PDF document Risk assessment - litter pick(PDF) [160 kb]

PDF document Risk assessment - mini beast hunt(PDF) [164 kb]

PDF document Risk assessment - pond dipping(PDF) [164 kb]

PDF document Risk assessment - site - generic tool store(PDF) [166 kb]

PDF document Risk assessment - site - template(PDF) [175 kb]

PDF document Risk assessment - transporting tools(PDF) [149 kb]

PDF document Risk assessment - tree planting(PDF) [149 kb]

PDF document Risk assessment - working in or near water(PDF) [163 kb]

Contact us

  • Contact us online
  • 01256 844844
  • Civic Offices
    London Road
    Basingstoke
    RG21 4AH
  • Opening hours
    Monday to Thursday
    8.30am to 5pm
    Fridays
    8.30am to 4.30pm
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