Request Mayoral attendance

If you would like to invite the Mayor/Deputy Mayor of Basingstoke and Deane to a function/event that you are organising please complete the online form. The Mayoral Events Coordinator will contact you to let you know if the Mayor/Deputy Mayor is available to attend.

Request Mayoral attendance
  • Privacy Statement

  • Basingstoke and Deane Borough Council is the data controller for the personal information you provide on this form. You can contact the council by phone on 01256 844844, via email to customer.service@basingstoke.gov.uk or by writing to us at Civic Offices, London Road, Basingstoke RG21 4AH. The council’s Data Protection Officer can be contacted at dpo@basingstoke.gov.uk

    The personal information you provide will be used to process your request. It is necessary for you to provide this information to us so that we can process your request.

    • We may share your information with other teams within the council in order to provide a service to you, to ensure our records are kept up to date or otherwise where we are required to do so.
    • We will not disclose any information to other organisations unless we are required by law to do so or to prevent fraud
    • Your personal details will only be held as long as is needed for this purpose and in accordance with our retention policy.

    For further details on how your information is used; who we may share your information with; how we maintain the security of your information and your rights, including how to access information we hold on you and how to complain if you have any concerns about how your personal details are processed, please read our privacy statement.

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  • Your details

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  • Format

    It is important that the Mayor/Deputy Mayor is aware of the format that your event will take including speeches, where, who and when so please email format/agenda to the Mayoral Events Coordinator.

    Example

    • Mayor arrives - time (as per request for Mayor's attendance - details confirmed in letter)
    • Welcome speech - time and by whom
    • Mayor introduced to - names
    • Dinner/presentations - time and by whom
    • Other speeches - time and by whom
    • Mayor's speech - time
    • Mayor leaves (as per request for Mayor's attendance - details confirmed in letter)


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  • Speech or toast

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  • Other duties

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  • Other information

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  • Car Parking

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  • Refreshments

    There is no obligation on the organiser to provide food but this information is requested so that the Mayor's/Deputy Mayor's timetable can be arranged accordingly.

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  • Photographs and social media

    Please be aware that the Mayor/Deputy Mayor or an officer may take photographs when attending an event to use on the council's website or social media platforms. Do advise below, if possible if there is anyone at your event that has not given permission to be included in photographs.

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  • Twitter

    Follow the Mayor on Twitter @BasingMayor. If you have your own Twitter handle please let us know, this may be used to promote your event via the Mayor's Twitter handle.

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  • Facebook

    Follow the Mayor on Facebook @BasingstokeMayor. If you have your own Facebook page please let us know, this may be used to promote your event via the Mayor's Facebook page.

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  • Keep up to date with Mayoral events

    If you would like to receive information from the Mayor's Office relating to Mayoral events, please tick the box below.

    You can change your mind at any time if you no longer want to receive information from us. If you do change your mind, please contact the Mayor's Office by emailing mayor@basingstoke.gov.uk or by calling 01256 845591.

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Contact us

  • Contact us online
  • 01256 844844
  • Civic Offices
    London Road
    Basingstoke
    RG21 4AH
  • Opening hours
    Monday to Thursday
    8.30am to 5pm
    Fridays
    8.30am to 4.30pm
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