Frequently requested information

Council senior management staffing

You can view the structure chart interactively or download a pdf version.

Houses in Multiple Occupation (HMO)

A list of registered HMOs can be viewed on our Houses in multiple occupation webpage and it is updated annually.

Councillors

Information about our borough councillors, including their expenses can be found on the following webpages:

• Structure of the Council
• Who are our borough councillors
• Members allowances

Information on minutes of the Council and Committee meetings can be viewed on a dedicated page.

Demographic of Basingstoke and Deane Borough Council

Information on the number of residents and type of town Basingstoke and Deane is can be found Facts and figures webpage.

Homelessness and winter provision

We get many requests about how we work with homeless people and what we do to help, especially during the winter months. We publish all of our responses to Freedom of Information Requests on our disclosure log and you will be able to view our responses by searching for homeless in the search bar.

All of our homelessness information and statistics are published annually on the GOV.UK website:

• Statistical data sets
  
• Rough Sleeper Statistics
  

You can also find further information on the links below:

• Homelessness
• Severe Weather Emergency Protocol

Council housing stock and Housing Needs Register

Basingstoke and Deane Borough Council no longer has a housing stock after undertaking a Large Scale Voluntary Transfer in 1995. We publish all of our responses to Freedom of Information Requests on our disclosure log and you will be able to view our responses by searching for housing in the search bar. More information can be found on the links below:

• Housing Associations
  
• Housing Allocations Policy
  
• Private Rented Accommodation
  
• Annual review of the Housing Register

Taxi and other licensing information

Our licensing webpages hold details on all of the licenses we provide.

Contracts and procurement information

All of our contracts are published in our Contracts Register which is updated quarterly. This includes information on our IT and software suppliers, security suppliers and lease/pool cars. You can find out more information using the links below:

• Contract Register
• Procurement

Commercial property, land and assets

Details of vacant properties and properties to let can be found on the following webpages:

• Land and Building Asset Register
• Council owned commercial property to let

Re-use of public sector information requests

Information released under FOI or EIR will be done so in accordance with the Re-use of Public Sector Information Regulations under the Open Government Licence.

The Regulation does not provide access to the information itself. That is available through the Freedom of Information Act, Data Protection Act or other access to information channels such as the Environmental Information Regulations.

The Re-use of Public Sector Information Regulations relates to information that the council produces as part of its public task.

• public task means our core role and functions, as defined in legislation or established through custom and practice
• re-use means using public sector information, for a purpose other than the initial public task it was produced for

How to make a request to re-use information

To be valid, a request must:

• be in writing emailed to foi@basingstoke.gov.uk
• state your name and address
• specify the information that you want to re-use

Our response time

We must respond to your request within 20 working days.

Sometimes it may be necessary to extend the time limit. Where this happens we will tell you before the end of the 20 working day deadline why we are extending the time limit and the date on which we expect to be able to respond.

Responding to a request means:

• making the requested information available for re-use
• setting out the conditions on which re-use will be permitted

We don't always grant permission to re-use information

The regulations allow us to refuse requests for one or more of the following reasons:

• the intellectual property rights of the information are owned by a third party, for example architectural drawings which we have commissioned from an architect who retains the copyright
• the information is exempt from disclosure under the Freedom of Information Act 2000 and the Environmental Information Regulations 2005
• the information falls outside of the council’s statutory functions

If we refuse your request for re-use, we must inform you in writing the reason for refusal.

We must also advise you of your rights of an internal review and of appeal.

Where the refusal is because intellectual property rights are owned by a third party, we have to tell you who owns the relevant intellectual property rights. Where we know that information or the name of the person from whom we obtained the information.

Processing your request

Where possible we will process your request electronically and make the information you wish to re-use available electronically.

However, we do not have to create or adapt information in order to comply with a request for re-use; nor are we required to provide an extract from information where it would involve disproportionate effort or continue to produce a certain type of information just so that someone else can re-use it.

How you can re-use information

We publish our data under the Open Government Licence (version 3). This explains what you can and cannot do with the data we provide.

If someone else wants to re-use the same information

Once we have responded to a request for information, we publish this on our disclosure log. This means the information is available for the public to view and re-use as required.

Asset list

An asset is any information that we produce that is of interest or value to the organisation itself and potentially to others.

The first step to re-using public sector information is to know what significant information is available for re-use. Some local authorities do this via the publication of an asset list or register. We are not intending to produce a separate information asset register, however, all significant information registered within the council’s Publication Scheme and as part of the Government's Transparency requirements (with the exception of information where charges apply) are available for re-use.