Open data and its uses

Expenditure exceeding £500
We are required to publish all expenditure exceeding £500 on a quarterly basis. We now publish details of all expenditure monthly.
This information can be found by visiting our payments webpage.

Government procurement card transactions
We are required to publish details of all spend on government procurement cards (or corporate credit cards) on a quarterly basis. We publish all spend information on a monthly basis, which can be found by visiting our corporate card transactions webpage.

Invitations to tender and quote
The council’s Contract Standing Orders require us to raise invitations to tender and advertise opportunities for all contract values in excess of £75,000. All contracts with a value of £75,000 or over are published on the South East Business Portal.

Contracts Register
View our current contracts listed in our Contracts Register.

Grants to voluntary, community and social enterprise organisations (VCSE)
We are required to publish details of all grants made to VCSE organisations, which includes payments with values less than £500, on an annual basis. Find information on these grants on the voluntary and community sector grants webpage.
Details of grants provided under the Local Infrastructure Fund (LIF) can be found on the LIF webpage.

Under section 113 (7) of The Public Contracts Regulations 2015 there is a requirement for contracting authorities to publish the percentage of invoices paid in accordance with section for the preceding financial year together with the total amount of interest actually paid.

Local authority land
We are required to publish details of each of the council’s land and building assets on an annual basis. This information can be found on the land and building asset register webpage. If you wish to reuse this data, please refer to any restrictions set out under ‘Using our Data’.

Parking accounts
We are required to publish a breakdown of income and expenditure on the council’s parking account. Details of revenue collected from on-street parking, off-street parking and Penalty Charge Notices can be found in the Annual Parking report. The annual report can be found on the parking enforcement webpage.

Parking accounts surplus
We are required to publish details of how we have spent any surplus on our parking account. You can find this information on our parking enforcement webpage

Parking spaces
We are required to publish the number of marked out controlled on and off-street parking spaces, or an estimate of the number of spaces where controlled parking is not marked. Information on parking spaces can be found on Find a car park page.

Organisation chart
We are required to publish an organisation chart covering the top three management tiers of the organisation. We are currently publishing an organisation chart which identifies these roles within the organisation.

Senior salaries
We are required to publish salaries of senior staff, together with a list of responsibilities. Information on senior officers remuneration is provided in the latest annual statement of accounts.

The council’s senior management consists of the Senior Leadership Team (Chief Executive, Deputy Chief Executive, Director of Regeneration, Director of Resident Services, Director of Customers, Digital and Improvement, Chief Finance Officer, Head of Law and Governance and Head of HR and Organisational Development) and heads of service. Information on their responsibilities is available on our organisational structure webpage.

Pay multiple
This is defined as the ratio between the highest paid taxable earnings for the given year (including base salary, variable pay, bonuses, allowances and the cash value of any benefits-in-kind) and the median earnings figure of the whole of the council’s workforce. Further details can be found in Pay Policy Statement.

Trade Union facility time
We are required to publish the following information under this heading:

• total number of staff who are union representatives
• total number of union representatives who devote at least 50% of their time to union duties
• names of all Trade Unions represented in the local authority
• a basic estimate of spending on unions
• a basic estimate of spending on unions as a percentage of the total pay bill

Trade Union Facility Time 2020-21(PDF) [63 kb]

Fraud
We are required to publish information about our counter-fraud work.

Fraud Open Data 2021-22 to 2024-25(XLSX) [14 kb]

Fraud Open Data 2021-22 to 2024-25(CSV) [3 kb]

Constitution
Councils are already required to make their Constitution available for inspection and under the Transparency Code we must now also publish the Constitution on our website.

We also publish various datasets of information which is frequently requested under the Freedom of Information Act. This data can be found on our webpage - frequently requested information

Our open data is released under the Open Government Licence (version 3). This explains what you can and cannot do with the data.

Some data might be removed (known as ‘redaction’). For example, personal information that could identify an individual, or information that is commercially sensitive.

Local authority land

Local land asset data is published under the Open Government Licence. However, third party Intellectual Property Rights (IPR) may not permit the opening up of the data for free reuse.

The address information (and in particular the unique property reference number and the easting and northing) fall under third party IPR as the data is owned by the Ordnance Survey and GeoPlace LLP. The postcode is owned by Royal Mail.

Royal Mail makes a distinction between address information which has been created and that which has been cleansed using the Postal Address File. Royal Mail have agreed that using the Postal Address File (PAF) for confirming rather than creating an address of an asset is cleansed data. For the address to be considered as created, would require the organisation to learn that an asset existed through interrogation of the PAF. Royal Mail cleansed data can be published openly on a website and can be freely re-used.

The Ordnance Survey has released the free use of UPRNs under the “presumption to publish” policy and we are permitted to publish geo-coordinates x and y if they are derived from Ordnance Survey maps for land asset information only. Land asset information is published under the Open Government Licence v3 in order to meet the requirements of the Transparency Code.

Further guidance about derived data and the Public Sector Mapping Agreement Licences

We have made as much data as possible available in an open, 'machine-readable' format (such as CSV), that does not require you to install any specific software. We are also aiming to publish this information in a more user friendly format - this may be an Excel file, a Word document or a .pdf document.