Publication scheme

All public bodies are required to adopt a publication scheme. This will tell you all the information we publish and how you can access it.

Before making a Freedom of Information request, you may find the information you are looking for is in the publication scheme, please check the document below.

Who we are and what we do

Organisational information, structures, locations and contacts

• Council constitution
• Council democratic structure
• Organisation chart
• Location and opening times
• Elected councillors information
• Contact details
• Elections and voting
• Relationships with other authorities

What we spend and how we spend it

Financial information about projected and actual income and expenditure, procurement contracts and financial audit.

• Financial statements, budgets and variance reports
• Capital programme
• Internal audit reports
• Members' allowances
• Staff allowances and expenses
• Pay and grading structure
• Pay policy statement
• Election expenses
• Procurement procedures
• Grants to the voluntary and community sector
• External auditor's report
• Financial statements for projects and events
• Internal financial regulations

What our priorities are and how we are doing

Strategies and plans, performance indicators, audits, inspections and reviews

• Annual reports
• Strategies and plans
• Council documents, policies and plans
• Economic development
• Forward plan
• Capital strategy
• Performance
• Equality impact assessments
• Services standards
• Parking standards
• Residential parking standards
• Houses in multiple occupancy
• Trading standards

How we make decisions

Decision-making processes and records of decisions

• Timetable of council meetings
• Agendas, officers’ reports, background papers and minutes of council committee, sub-committee and standing forum meetings
• Major policy proposals and decisions
• Forward Plan
• Cabinet meetings
• Committee meetings
• Public consultations
• Internal communications guidance, criteria used for decision-making, internal instructions, manuals and guidelines

Our policies and procedures

Current written protocols, policies and procedures for delivering our services and responsibilities.

• Policies and procedures for delivering our services
• Policies and procedures for conducting council business
• Pay policy statement
• Recruitment and employment of staff
• Apply for a job
• Council job vacancies
• Complaints
• Comments or compliments
• Freedom of Information or Environmental Information Regulations
• Records management and personal data policies
• Fees and charges
• Environmental permitting charges
• Fees for Planning Applications and consents
• Fees for Pre-Application Submissions
• Prices at council owned sports facilities are available on the relevant external website
• Retention Schedule - updated June 2019
  

Lists and registers

Public registers and registers held as public records

• Environmental permitting
• Existing street traders
• Scrap metal dealer register
• Riding establishments
• Local List of Buildings of Architectural and/or Historic Interest
• Council-owned commercial property
• CCTV
• Disclosure log
• Register of councillors' financial other interests
• Licensing
• Planning Enforcement register
• Roads, highways and pavements*
• Register of electors

*Please note that Hampshire County Council is the highways authority for Basingstoke and Deane and more information can be found by visiting www.hants.gov.uk/transport/trafficandtravel

Services provided by the council

Information about the services the council provides including leaflets, guidance and newsletters

• Regulatory and licensing responsibilities
• Food safety regulations
• Health and Safety information
• Business support and advice
• Road closure and traffic orders
• Implementation of projects for outside bodies
• Support services to voluntary and community sector organisations
• Information on environmental nuisance
• Information on community and living
• Information on leisure and culture
• Information on urgent works to listed buildings
• Information for visitors

Advice, leaflets and newsletters

• Basingstoke and Deane Today
• Environmental Health advice leaflets
• Tree advice leaflets
• Historic environment leaflets
• Noise nuisance
• Planning
• Air quality reports
• Barking dogs
• Council news
• Housing benefits

Election information

• Election results
• Polling places review
• Election nominations
• Voter registration
• Hampshire Fees and Charges - Elections